Smart Scheduling
for Your Whole Team
Employee scheduling, GPS clock-in/out, time tracking, and payroll reports. A native desktop app and a mobile app for your team — synced through a secure, encrypted cloud.
App screenshot coming soon
1280×800 macOS screenshot
Features
Everything your team needs
From scheduling to payroll — one app, all devices.
Employee Scheduling
Build and publish shifts in minutes. Drag-and-drop scheduling with recurring shift patterns and open shift requests.
GPS Clock-In/Out
Employees clock in with GPS geofencing and optional photo verification. Know your team is where they need to be.
Secure Cloud Sync
Every change syncs in real time across desktop and mobile through an encrypted cloud. Your data is yours — exportable any time.
Role-Based Access
Owner, Manager, Scheduler, Office, and Staff roles with granular permissions. Everyone sees exactly what they need — and nothing they shouldn't.
Time & Payroll Reports
Export accurate timesheets and payroll-ready reports. Built-in overtime tracking with custom multipliers.
Notifications & AI Scheduling
Push notifications for shift changes and open shifts. On Mac, on-device AI turns typed shift notes into structured shifts — no data leaves your machine.
Schedule calendar view
Scheduling
Publish shifts your team can count on
- Drag-and-drop schedule builder for macOS
- Recurring shift patterns — set once, auto-populate
- Open shift requests employees can apply for
- Real-time changes sync to every device instantly
Clock-in screen on iPhone
Time Tracking
Know your team is on-site
- GPS geofencing — clock-in only within 100m of the workplace
- Optional photo verification for identity confirmation
- Automatic overtime alerts and break tracking
- One-tap payroll export from approved time entries
Security
Your data is yours. Protected by design.
Kwilio Scheduling keeps your team's data in a secure, encrypted cloud — with every request authenticated, every role scoped to exactly what it needs, and every change recorded in an audit trail. It's your business data, and you can export it whenever you want.
Encrypted End to End
Your data is encrypted in transit and at rest. Every request is authenticated and scoped to your organization.
Role-Based Access
Owners, managers, schedulers, office staff, and employees each see only what their role allows — enforced on the server, not just the screen.
Full Audit Trail
Every schedule change, clock event, and admin action is logged. You own your data and can export it any time.
Reviews
Loved by teams everywhere
“Finally replaced our paper schedule. I update shifts from my phone and the whole team sees the change instantly — desktop and mobile stay perfectly in sync.”
Sarah M.
Restaurant Owner
“The GPS clock-in feature caught employees clocking in from home. The payroll report alone paid for the subscription in the first week.”
James T.
Retail Manager
“The role-based access and audit trail were the reason we chose Kwilio. Managers see payroll, staff only see their own shifts, and everything is logged. That mattered to us.”
Priya K.
Small Business Administrator
Ready to simplify your scheduling?
Download Kwilio Scheduling for free and start your subscription trial. Desktop and mobile, synced through a secure, encrypted cloud.
Subscription required after free trial. Billed securely through PayPal — cancel anytime.