Getting Started
How to Set Up Employee Schedules on Mac with iCloud Sync
A step-by-step guide to creating departments, adding employees, and publishing your first weekly schedule in Kwilio Scheduling on macOS.
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Guides & Articles
Everything you need to get the most from Kwilio Scheduling — from first setup to advanced payroll configuration.
Time Tracking
GPS Clock-In and Geofencing: How It Works in Kwilio Scheduling
Learn how location-based clock-in protects your payroll accuracy by ensuring employees are on-site before they can start a shift.
Read article →Privacy
Why Your Employee Data Belongs in iCloud, Not on Someone's Server
Most scheduling apps store your team's data on their own servers. Kwilio Scheduling keeps everything in your private iCloud account -- here's why that matters.
Read article →Payroll
Generating Payroll Reports from Time Entries in Kwilio Scheduling
Turn clocked hours, break deductions, and overtime into ready-to-export payroll reports without leaving the app.
Read article →iOS Features
iOS Live Activities for Scheduling: Clock In from Your Lock Screen
Kwilio Scheduling brings your active shift to the iPhone Dynamic Island and Lock Screen so employees never have to unlock the app to clock out.
Read article →Scheduling
Open Shift Requests: Let Employees Fill Their Own Schedule Gaps
Publish open shifts and let qualified employees claim them instantly. Fewer last-minute calls, less manager overhead, happier teams.
Read article →Scheduling
What Is an Open Shift? A Plain-English Guide for Managers
An open shift is a scheduled slot with no employee attached yet. Learn what open shifts are, how they work, and why they reduce manager workload.
Read article →Scheduling
What Is a Split Shift? Definition, Rules, and How to Schedule One
A split shift divides one employee's workday into two separate blocks. Learn the definition, premium pay rules, and how to schedule split shifts fairly.
Read article →Managing Teams
No Call No Show: What It Is and How to Handle It
A no call no show leaves a shift uncovered with zero warning. Learn how to respond in the moment, what to say to the employee, and how to build a policy that prevents it.
Read article →Getting Started
How to Make an Employee Schedule: A Step-by-Step Guide
A step-by-step process for building a weekly employee schedule — from coverage requirements and availability collection to publishing and managing changes.
Read article →Payroll
How to Calculate Overtime for Hourly Employees
Overtime rules, time-and-a-half calculations, daily vs. weekly thresholds, and how to avoid costly payroll mistakes when managing hourly staff.
Read article →Scheduling
How Shift Swaps Work: A Manager's Guide
Shift swaps are one of the most common scheduling requests. Learn how to approve them correctly, what to check before saying yes, and how to write a swap policy.
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